Related papers: How to organize an online conference

During the Covid-19 pandemic, online meetings became common for daily teamwork in the home office. To understand the opportunities and challenges of meeting in virtual reality (VR) compared to video conferences, we conducted the weekly team…

Members of international organizations often meet in person at a common location for discussions. There is frequently disagreement over the place and time of the meeting due to the different travel efforts of the members. They usually…

Electronic presentations are rapidly becoming the standard for meetings in large high energy physics collaborations. An attractive solution should combine a central repository of presentation files with easy uploading and downloading access…

Web conferencing tools have entered the mainstream of business applications. Using web conferencing for IEEE conferences has a good potential of adding value to both organizers and participants. Authors propose a concept of Truly Integrated…

Silicon photonics has developed into a mainstream technology driven by advances in optical communications. The current generation has led to a proliferation of integrated photonic devices from thousands to millions - mainly in the form of…

The ESO workshop "Ground-based thermal infrared astronomy" was held on-line October 12-16, 2020. Originally planned as a traditional in-person meeting at ESO in Garching in April 2020, it was rescheduled and transformed into a fully on-line…

It has long been known that photonic science and especially photonic communications can raise the speed of technologies and producing manufacturing. More recently, photonic science has also been interested in its capabilities to implement…

Photonic quantum technologies represent a promising platform for several applications, ranging from long-distance communications to the simulation of complex phenomena. Indeed, the advantages offered by single photons do make them the…

The 15th European Conference on Computer Systems (EuroSys'20) was organized as a virtual (online) conference on April 27-30, 2020. The main EuroSys'20 track took place April 28-30, 2020, preceded by five workshops (EdgeSys'20, EuroDW'20,…

In July 2025, the University of Adelaide hosted the Astronomical Society of Australia's Annual Scientific Meeting on its North Terrace campus. We ran the conference in a hybrid mode, with options for in-person and online attendance. This…

The joint EDBT/ICDT conference (International Conference on Extending Database Technology/International Conference on Database Theory) is a well established conference series on data management, with annual meetings in the second half of…

This document collects the proceedings of the PHOTON 2017 conference ("International Conference on the Structure and the Interactions of the Photon", including the 22th "International Workshop on Photon-Photon Collisions", and the…

The onset of the COVID-19 pandemic in 2020 has greatly impacted all forms of social activities globally, including traditional classroom activities across all levels of instruction (kindergarten to universities). While many countries have…

This paper focuses on the prediction of real-world talk attendances at academic conferences with respect to different influence factors. We study the predictability of talk attendances using real-world tracked face-to-face contacts.…

Coordinated groups of user accounts working together in online social media can be used to manipulate the online discourse and thus is an important area of study. In this study, we work towards a general theory of coordination. There are…

The remote work ecosystem is transforming patterns of communication between teams and individuals located at distance. Particularly, the absence of certain subtle cues in current communication tools may hinder an online's meeting outcome by…

The IEEE VIS Conference (or VIS) hosts more than 1000 people annually. It brings together visualization researchers and practitioners from across the world to share new research and knowledge. Behind the scenes, a team of volunteers puts…

Telepresence robots are used in various forms in various use-cases that helps to avoid physical human presence at the scene of action. In this work, we focus on a telepresence robot that can be used to attend a meeting remotely with a group…

This is a report on the PLDI 2020 conference, for which I was General Chair, which was held virtually for the first time as a result of the COVID-19 pandemic. The report contains: my personal reflections on the positive and negative aspects…

We propose and explore the user experience of SEAM -- Stand-in Enhanced Asynchronous Meetings -- virtual reality meetings in which embodied virtual agents represent absent users. During the meeting, attendees can address the agent, and the…